Accounts Receivable Specialist

About the Role:

This role prepares invoices and supporting documentation, verifies billing information against contractual requirements, and enters invoices into customer billing systems. The AR Specialist works closely with operations and back-office team members to ensure data accuracy, resolve issues, and maintain contract-related job and client information in the ERP system. This position also follows up with customers to resolve invoice issues and collect outstanding payments.

Duties & Responsibilities:

• Prepare invoices and supporting documentation
• Verify timesheet/supporting document accuracy based on contractual requirements
• Partner with operations and back office team members to ensure data accuracy & resolve issues
• Enter invoices into customer billing systems
• Perform contract related job and client set ups in the ERP system
• Follow up with customers to resolve issues and collect aged invoices
• Perform other administrative duties as assigned

Required Qualifications:

• Minimum of two years of experience in an administrative role
• Demonstrated ability to manage multiple tasks and work in a fast-paced environment
• Strong attention to detail and accuracy
• Strong analytical skills
• Strong written and verbal communication skills
• Proactive approach to identifying and resolving issues
• Willingness to take initiative and drive tasks to completion despite challenges
• Must currently be able to work in the United States
• High School Diploma or GED
• Ability to pass a background check, Motor Vehicle Report, and drug screening

Preferred Requirements:

• Experience in accounts receivable or billing
• Associate’s or bachelor’s degree

Physical Requirements:

• Work is performed in a professional office environment and requires the use of standard office equipment (e.g., computer, phone, printer)
• Prolonged periods of sitting and working on a computer are required
• Occasional standing, walking, and movement throughout the office to access equipment and collaborate with team members
• The ability to view a computer screen for extended periods, requiring good vision or corrective lenses if needed
• May occasionally lift, carry, push, or pull up to 15 pounds
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment